L&M Regional Water District – Water Utility Improvements Project (W21098)


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Invitation for Bid Publication


Notice is hereby given, that Randolph County, Indiana and the L&M Regional Water District, Losantville, Indiana, by and through the L&M Regional Water District Board of Directors, hereinafter referred to as the Owner, will receive sealed bid packets for the construction of Water Utility Improvements Project.

Sealed bids must be received by the L&M Regional Water District, no later than 10:00 A.M. (Local Time) on January 11, 2022. Sealed bids can be mailed to L&M Regional Water District, Attention; Mary Hale, 11391 N. State Road 1, Losantville, Indiana 47354.  Bids received after such hour will be returned unopened. Bids received prior to this time shall be opened and publicly read aloud at a public meeting scheduled to take place on January 11, 2022, at 10:00 A. M. at the Losantville Community Building, 57 East Railroad Street, Losantville, Indiana 47354. All interested citizens are invited to attend and should any citizens require special provisions, such as handicapped modifications or non-English translation personnel, the L&M Regional Water District will provide such provisions as long as the request is made by January 4, 2022.

A pre-bid meeting will be held at 10:00 A.M. (Local Time) on December 14, 2021, at the Losantville Community Building, 57 East Railroad Street, Losantville, Indiana.  All prime contractors, subcontractors, minority or women owned enterprises and other interested parties are invited to attend.

The Project will be constructed in one (1) contract division which is defined and outlined as follows:

The project includes but is not limited to new water main installation and connection to existing pipe, water meter replacements, new valves, and new hydrants.  The work includes all piping, valves, earthwork, and all other work required for a complete and operational system.

The Issuing Office for the Bidding Documents is: Commonwealth Engineers, Inc., 7256 Company Drive, Indianapolis, IN 46237.  Prospective Bidders may examine the Bidding Documents at the Issuing Office on Mondays through Fridays between the hours of 8:00 a.m. to 5:00 p.m., and may obtain copies of the Bidding Documents from the Issuing Office as described below.  Prospective Bidders may also examine the drawings via the Web-based service of Commonwealth Engineers, Inc. at www.commonwealthengineers.com.

Bidding Documents also may be examined at the office of the L&M Regional Water District, by making an appointment with Brian Hill, Utility Superintendent, by calling 765-546-1675.

The Contract Documents, Specifications and Drawings will be provided via the web-based service of Commonwealth Engineers, Inc. at www.commonwealthengineers.com.  The plan holder will receive an email link to the PDF downloadable documents upon payment of a non-refundable fee of One Hundred Fifty and 00/100 Dollars ($150.00) plus 7% sales tax, per project division desired. 

One set of printed Contract Documents, Specifications and Drawings may be obtained upon payment of an additional non-refundable fee of Two Hundred Fifty and 00/100 Dollars ($250.00) plus 7% sales tax, per project division desired, via the web-based service of Commonwealth Engineers, Inc. at www.commonwealthengineers.com.  Requests for Contract Documents and Specifications and Drawings must also include a return street address; post office box numbers are not acceptable. 

Contract Documents will not be sold separate from the web-based service (i.e. All plan holders will be required to purchase through the web-based service).  Partial sets of Contract Documents, Specifications and Drawings are not available.  Questions pertaining to this project shall be submitted directly to Rachel Runge, P.E. and Dale Gick, P.E. at Commonwealth Engineers, Inc. via https://login.procore.com.  Additional questions concerning access to the website may be directed to Commonwealth Engineers, Inc. at (317) 888-1177 or email to jchipman@contactcei.com.

All addenda, which may be issued for this Project, will only be issued to each plan holder via email.  For those whom also purchase printed Contract Documents, printed addenda will be provided as well. All plan holders shall note, the printed documents are provided as a courtesy and do not preclude the plan holder from relying upon the web/email based materials (i.e. delays in mail delivery will not be considered relevant due to all contract document holders access to materials via web/email).

The work to be performed and the bid to be submitted shall include sufficient and proper sums for all general construction, mechanical installation, labor, materials, permits, licenses, insurance, and so forth incidental to and required for the construction of the facilities.

Each bid must be enclosed in a sealed envelope bearing the title of the project, L&M Regional Water District, Water Utility Improvement Project, and the name and address of the Bidder.  All bids must be submitted on the bid forms as identified in the Contract Documents and Specifications.

Each bid shall be accompanied by a certified check or acceptable bidder’s bond made payable to the Owner, in a sum of not less than five percent (5%) of the total amount of the highest aggregate bid, which check or bond will be held by the Owner as evidence that the bidder will, if awarded the contract, enter into the same with the Owner upon notification from him to do so within ten (10) days of said notification.

Approved performance and payment bonds guaranteeing faithful and proper performance of the work and materials, to be executed by an acceptable surety company, will be required of the Contractor at the time of contract execution.  The bonds will be in the amount of 100% of the Contract Price and must be in full force and effect throughout the term of the Construction Contract plus a period of twelve (12) months from the date of substantial completion.

The Owner reserves the right to reject any bid, or all bids, or to accept any bid or bids, or to make such combination of bids as may seem desirable, and to waive any and all informalities in bidding.  Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof.  Any bid received after the time and date specified shall not be considered.  No bid may be withdrawn after the scheduled closing time for receipt of bids for at least ninety (90) days.

A conditional or qualified Bid will not be accepted.

Award will be made to the low, responsive, responsible bidder.  The low, responsive, responsible bidder must not be debarred, suspended, or otherwise be excluded from or ineligible for participation in federally assisted programs under Executive Order 12549.

All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the project throughout.

Bids shall be properly and completely executed on bid forms included in the Specifications.  Bids shall include all information requested by Indiana Form 96 (Revised 2010) included with the Specifications.  Under Section III of Form 96, the Bidder shall submit a financial statement.  A copy of the proposed Financial Statement to be submitted with the bid is included in the bid documents section to these specifications.  The Owner may make such investigations as deemed necessary to determine the ability of the Bidder to perform the work and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request.  The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein.

Each Bidder is responsible for inspecting the Project site(s) and for reading and being thoroughly familiar with the Contract Documents and Specifications.  The failure or omission of any Bidder to do any of the foregoing shall in no way relieve any Bidder from any obligation with respect to its Bid.

Wage rates on the project shall not be less than the federal wage scale published by the U.S. Department of Labor.

Bidders on this work shall be required to comply with the provisions of the President’s Executive Order No. 11246, as amended.  The Bidders shall also comply with the requirements of 41 CFR Part 60 - 4 entitled Construction Contractors - Affirmative Action Requirements.  A copy of 41 CFR Part 60 - 4 may be found in the Supplemental General Conditions of the Contract Documents and Specifications.

The Bidders attention is also called to the “Minority/Women Business Participation” requirements contained in the Project Specifications. The Indiana Office of Community and Rural Affairs has adopted a State goal of 10% participation for minority and women owned businesses for construction related or purchase related contracts for the work.

The Contractor must meet guidelines and practices established by the Indiana Office of Community and Rural Affairs and appropriate federal regulations including: 1) Executive Order 11246, 2) Section 3 of the Housing and Community Development Act of 1968, as amended, 3) Certification of Non-Segregated Facilities, 4) OMB Circular A-102, 5) Title VI of the Civil Rights Act of 1964, 6) Section 504, Rehabilitation Act of 1973, 7) Age Discrimination Act of 1975, 8) Executive Order 12138, 9) Conflict of Interest Clause, 10) Retention and Custodial Requirements for Records Clause, 11) Contractors and Subcontractors Certifications, and others that may be appropriate or necessary.

Contract procurement is subject to the federal regulations contained in the OMB Circular A-102, Sections B and O and the State of Indiana requirements contained in IC-36-1-9 and IC-36-1-12.

Any contract(s) awarded under this Advertisement for Bids are expected to be funded in part by a grant from the Department of Housing and Urban Development, as administered by the Indiana Office of Community and Rural Affairs.  Neither the United States nor any of its departments, agencies or employees is or will be a party to this Advertisement for Bids or any resulting contract.

Owner:  L&M Regional Water District

Date:      December 9, 2021

L & M Regional Water District

Water Utility Improvements

Bid Date: January 11, 2021 @ 10:00am

Pre-Bid Date: December 14th @ 10:00am


Infrastructure Systems, Inc.
260 W. Vincennes Street
P.O. BOX 148


Miller Pipeline, LLC
8850 Crawfordsville Rd
Indianapolis, IN 46234


VTF Excavation, LLC
8398 Celina-Mendon Road
Celina, OH 45822


Culy Contracting LLC
5 Industrial Park Drive
Winchester, IN 47394


Atlas Excavating Inc
4740 Swisher Rd
West Lafayette, IN 47906


3825 Edwards Rd, Suite 800
Suite 800
Cincinnati, OH 45209


Brackney, Inc.
2145 State Road #1
Brookville, IN 47012



Fisher Construction & Excavating, LLC
9922 W 900 S
Losantville, IN 47354


Watson Excavating Inc.

109 W High St

Reykey, IN 47373




Utilities Unlimited LLC
38 W. Grant St.
Suite A
Knightstown, IN 46148


J.G. Case Construction, Inc.
171 E. Streeter Avenue
Muncie, IN 47303


Cobalt Civil LLC
610 North 100 East
Winchester, IN 47394






Additional information

Downloadable Set