ADVERTISEMENT FOR BIDS
Sealed Bids for the construction of the WWTP IMPROVEMENTS PROJECT will be received, by Town of Poneto, at Town Hall, 105 W. Washington Street, Poneto, IN 46781, until 2:00 pm local time on November 15, 2018, at which time the Bids received will be publicly opened and read. Proposals received after said time shall be returned unopened. The Project consists of constructing the following:
The project includes but is not limited to installation of a new ammonia-nitrogen removal system, sanitary sewer structures, piping, a control building, electrical, and site work.
A pre-bid meeting will be held on Thursday, November 1, 2018, at 2:00 p.m. (local time) at the Town Hall. All prime contractors, subcontractors, small, minority or Women Business Enterprises and other interested parties are invited to attend.
The WWTP Improvements Project is funded in part by the Indiana State Revolving Loan Fund Program and a grant from the Department of Housing and Urban Development, as administered by the Indiana office of Community and Rural Affairs. Neither the United States nor any of its departments, agencies nor employees is or will be a party to this Advertisement for Bids or any resulting contracts.
Bids will be received for a single prime Contract. Bids shall be on a lump sum and unit price basis, with alternate bid items as indicated in the Bid Form.
The Issuing Office for the Bidding Documents is: Commonwealth Engineers, Inc., 7256 Company Drive, Indianapolis, IN 46237. Prospective Bidders may examine the Bidding Documents at the Issuing Office on Mondays through Fridays between the hours of 8:00 a.m. to 5:00 p.m., and may obtain copies of the Bidding Documents from the Issuing Office as described below. PLEASE BE ADVISED THAT IN ORDER TO BID ON THE PROJECT, BIDDER MUST BE A PLAN HOLDER OF RECORD, who has obtained the contract documents, plans and specifications. Bids from contractors who are not Plan Holders of Record will be rejected as non-responsive.
Bidding Documents also may be examined at the office of the Town of Poneto located at 105 W. Washington Street, Poneto, IN 46781, on Mondays through Fridays between the hours of 9:00 a.m. to 4:00 p.m.
The Contract Documents, Specifications, and Drawings will be provided via the web-based service of Commonwealth Engineers, Inc. at www.commonwealth-engineers.com. The plan holder will receive an email link to the PDF downloadable documents upon payment of a non-refundable fee of One Hundred and 00/100 Dollars ($100.00) plus 7% sales tax, per project division desired.
One set of printed Contract Documents, Specifications and Drawings may be obtained upon payment of an additional non-refundable fee of Two Hundred and 00/100 Dollars ($200.00) plus 7% sales tax, per project division desired, via the web-based service of Commonwealth Engineers, Inc. at www.commonwealth-engineers.com. Requests for Contract Documents and Specifications and Drawings must also include a return street address; post office box numbers are not acceptable.
Contract Documents will not be sold separate from the web-based service (i.e. All plan holders will be required to purchase through the web-based service). Partial sets of Contract Documents, Specifications and Drawings are not available. Questions pertaining to this project may be directed to Commonwealth Engineers, Inc. at (260) 494-3223 or FAX at (260) 494-3224 or email firstname.lastname@example.org.
The work to be performed and the proposal to be submitted shall include sufficient and proper sums for all general construction, mechanical installation, labor, materials, permits, licenses, insurance, and so forth incidental to and required for the construction of the facilities.
Bids shall be submitted in a sealed envelope marked:
BID FOR: TOWN OF PONETO, INDIANA - WWTP IMPROVEMENTS PROJECT
No bid will be considered unless submitted on the printed Proposal Form found in the project manual. No bid may be withdrawn after the scheduled closing time for receipt of bids for at least 150 days to allow review of proposals before announcing award of contract.
Each proposal shall be accompanied by a bid guaranty conforming to the Indiana Revised code. Said bid guaranty shall be a certified check in an amount equal to five percent (5%) of the BID; or, a bond for five percent (5%) of the BID as surety for the execution of the contract. The bid bond or certified check should be made out to the OWNER. The bid bond form is included in the bidding documents. Should any BID be rejected, such certified check or bond shall be forthwith returned to the BIDDER, and should any BID be accepted, such certified check or bond will be returned upon the proper execution and securing of the contract. When the contract is executed, the certified check or bid bond of all unsuccessful BIDDERS will be returned.
Proposals shall be properly and completely executed on proposal forms included in the Specifications. Proposals shall include all information requested by Indiana Form 96 (Revised 2010) included with the Specifications. Under Section III of Form 96, the Bidder shall submit a financial statement. A copy of the proposed Financial Statement to be submitted with the bid is included in the bid proposal documents section to these specifications. The Owner may make such investigations as deemed necessary to determine the ability of the Bidder to perform the work and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein.
The contractor to whom the work is awarded will be required to furnish, before commencing work, a performance, maintenance and payment bond in an amount equal to the bid price of the contract awarded to said contractor, and certificates of all insurance required in the specifications. All bonds and liability insurance shall remain in effect for a period of twelve (12) months following completion and acceptance of construction. The award of the contract is subject to all approvals required by local and federal agencies. Upon securing of all approvals, the successful bidder shall receive a "Notice to Proceed" with construction and said contractor shall begin construction within ten (10) days of receipt of such notice, and shall complete the project pursuant to the contract documents.
Each bidder is responsible for inspecting the Project Site(s) and for reading and being thoroughly familiar with the Contract Documents and Specifications. The failure or omission of any Bidder to do any of the foregoing shall in no way relieve any Bidder from any obligation with respect to the Bid.
A conditional or qualified Bid will not be accepted. All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the project throughout. Award will be made to the low, responsive, responsible bidder.
By the submission of its bid, each bidder acknowledges that he understands and agrees to be bound by the Equal Opportunity Requirements of EPA regulations (40 CRF Part 8, particularly Section 8.4 (b), which shall be applicable throughout the performance of work under any contract awarded pursuant to his solicitation. Each bidder agrees that is awarded a contract, it will similarly bind contractually each subcontractor. In implementation of the foregoing policies, each bidder further understands and agrees that if awarded a contract, it must engage in affirmative action directed at promoting and ensuring Equal Employment Opportunity in the work force used under the contract (and that it must require contractually the same effort of all subcontractors whose subcontracts exceed $100,000).
The Equal Employment Opportunity requirements shall be equal to all other requirements of the bid documents, and failure to satisfy same shall be cause for forfeiture to the OWNER of the amount of money represented by the certified check or bidder's bond.
The bidder's attention is called to the "Notice of Requirement for Affirmative Action to Insure Equal Employment Opportunity (Executive Order 11246)", contained in the bid documents, which sets forth, in part, goals and timetables for the employment of women and minorities and handicapped persons in the project area. The Bidders shall also comply with the requirements of 41 CFR Part 60-4 entitled “Construction Contractors - Affirmative Action Requirements”.
Bidders are directed to read and follow all Disadvantaged Business Enterprise information contained in the State Revolving Loan Program Requirements. The Bidder’s attention is also called to the Minority/Women Business Participation requirements contained in the Project Specifications. The State of Indiana, Office of Community and Rural Affairs, has adopted a State goal of 10% participation for minority and female owned businesses for construction-related or purchase-related contracts for the work.
In addition, the Contractor must meet guidelines and practices established by the Indiana Office of Community and Rural Affairs and appropriate Federal regulations including: 1) Executive Order 11246, 2) Section 3 of the Housing and Community Development Act of 1968, as amended, 3) Certification of Non-Segregated Facilities, 4) OMB Circular A-102, 5) Title VI of the Civil Rights Act of 1964, 6) Section 504, Rehabilitation Act of 1973, 7) Age Discrimination Act of 1975, 8) Executive Order 12138, 9) Conflict of Interest Clause, 10) Retention and Custodial Requirements for Records Clause, 11) Contractors and Subcontractors Certifications, and others that may be appropriate or necessary.
Award will be made to the low, responsive, responsible bidder. The low, responsive, responsible bidder must not be debarred, suspended, or otherwise be excluded from or ineligible for participation in federally assisted programs under Executive Order 12549.
In addition, the Contract Division procurement is subject to the Federal Regulations contained in the OMB Circular A-102, Sections B and O and the State of Indiana requirements contained in IC-36-1-9 and IC-36-1-12.
Contractors and subcontractors are required to pay in accordance with the prevailing wage rates on the project which shall not be less than the Federal Davis-Bacon wage scale published by the U.S. Department of Labor. Information explaining other prevailing wage laws which apply to this work is also contained in these specifications.
The Town of Poneto reserves the right to reject any proposal or all proposals, or to accept any proposal or proposals, or to make such combination of proposal as may seem desirable, and to waive any and all informalities in the bidding.
If non-English speaking representatives or handicapped people need to have arrangements made, please contact the Poneto Clerk Treasurer at 260-649-6888 within 7 calendar days prior to the Pre-Bid Conference or Bid Opening to have the necessary arrangements made.
By the order of the Town Council,
Town of Poneto, Indiana.
To Be Advertised
Monday, October 22, 2018 and;
Monday, October 29, 2018
Town of Poneto
WWTP Improvements Project
Bid Date: November 15, 2018 @ 2:00pm
Pre-Bid Date: November 1st, 2018 @ 2:00pm
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