Town of Spencer, IN – Phase 1 Wastewater Improvements Project (S24057)

ADVERTISEMENT FOR BIDS

TOWN OF SPENCER

SPENCER, INDIANA

PHASE 1 WASTEWATER IMPROVEMENTS PROJECT

General Notice

Town of Spencer (Owner) is requesting Bids for the construction of the following Project:

Phase 1 Wastewater Improvements Project

Project #S24057

Bids for the construction of the Project will be received at Town Hall located at 90 N. West St., Spencer, IN 47460, until Tuesday, February 17, 2025 at 4:30 p.m. ET and from 5:45 p.m. to 6:00 p.m. ET.  At that time bids will be opened and read aloud at the Regular Scheduled Town Council Meeting at 6:00 p.m. ET.

The Project includes the following Work:

The project includes improvements to the Town’s existing wastewater treatment plant (WWTP) and collection system. The WWTP work includes but is not limited to conversion of the existing sludge digester to a new Sequential Batch Reactor (SBR) with new diffused aeration equipment, new SBR blowers with VFD’s and dissolved oxygen (DO) control, backup SBR control system, structural improvements to the existing concrete tanks, conversion of the existing chlorine contact tank to a new UV disinfection tank, new effluent pump station with new force main and outfall structure. The collection system work includes but is not limited to replacing the existing Hart Avenue lift station with a new submersible lift station, wet well, valve pit, electrical, controls, cloud-based monitoring system, and replacement of the existing force main.

Bids are requested for the following Contract: Phase 1 Wastewater Improvements Project.  Bids will be received for a single prime Contract.  Bids shall be as shown in the Bid Form.

Obtaining the Bidding Documents

The Issuing Office for the Bidding Documents is: Commonwealth Engineers, Inc., 420 NW 5th St., #201, Evansville, IN 47708.  Prospective Bidders may examine the Bidding Documents at the Issuing Office on Mondays through Fridays between the hours of 8:00 a.m. to 5:00 p.m., and may obtain copies of the Bidding Documents from the Issuing Office as described below.  Prospective Bidders may also examine the drawings via the Web-based service of Commonwealth Engineers, Inc. at www.commonwealthengineers.com.

The Contract Documents, Specifications and Drawings will be provided via the web-based service of Commonwealth Engineers, Inc. at www.commonwealthengineers.com.  The plan holder will receive an email link to the PDF downloadable documents upon payment of a non-refundable fee of One Hundred Fifty and 00/100 Dollars ($150.00) plus 7% sales tax, per project division desired. 

One set of printed Contract Documents, Specifications and Drawings may be obtained upon payment of an additional non-refundable fee of Three Hundred and 00/100 Dollars ($300.00) plus 7% sales tax, per project division desired, via the web-based service of Commonwealth Engineers, Inc. at www.commonwealthengineers.com.  Requests for Contract Documents and Specifications and Drawings must also include a return street address; post office box numbers are not acceptable. 

Contract Documents will not be sold separate from the web-based service (i.e. All plan holders will be required to purchase through the web-based service).  Partial sets of Contract Documents, Specifications and Drawings are not available.  Questions pertaining to this project shall be submitted directly to Chris Limcaco, P.E. at Commonwealth Engineers, Inc. via https://login.procore.com.  Additional questions concerning access to the website may be directed to Commonwealth Engineers, Inc. at (317) 888-1177.

All addenda, which may be issued for this Project, will be issued to each plan holder via email.  For those whom also purchase printed Contract Documents, printed addenda will be provided as well.  All plan holders shall note, the printed documents are provided as a courtesy and do not preclude the plan holder from relying upon the web/email based materials (i.e. delays in mail delivery will not be considered relevant due to all contract document holders access to materials via web/email).

No refunds will be issued for this project.

The OWNER reserves the right to reject any bid, or all bids, or to accept any bid or bids, or to make such combination of bids as may seem desirable, and to waive any and all informalities in bidding.  Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof.  Any bid received after the time and date specified shall not be considered.  NO bid may be withdrawn after the scheduled closing time for receipt of bids for at least ninety (90) days. 

Bid security shall be furnished in accordance with the Instructions to Bidders.

Pre-bid Conference

A pre-bid conference for the Project will be held on  Thursday, December 18, 2025 at 1:30 p.m. ET at Town Hall, 90 N. West St., Spencer, IN 47460.  In addition, the meeting will be held at the same time via Microsoft Teams to allow for virtual attendance.  Attendance at the pre-bid conference is encouraged but not required.

Microsoft Teams Need help?

Join the meeting now

https://teams.microsoft.com/l/meetup-join/19%3ameeting_NjRhMTlkNGMtMjgzYi00MGViLWI3OGEtYTYwYTdhZjdhZmI3%40thread.v2/0?context=%7b%22Tid%22%3a%22279e9b18-8adb-469b-9482-b2598d268972%22%2c%22Oid%22%3a%220f22fc73-d9d1-4312-9a8f-4276114765cd%22%7d

Meeting ID: 212 269 963 472 37

Passcode: P95pe2ou

Dial in by phone

+1 317-643-6958,,893071530# United States, Indianapolis

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Phone conference ID: 893 071 530#

________________________________________________________________________________

Instructions to Bidders

For all further requirements regarding bid submittal, qualifications, procedures, and contract award, refer to the Instructions to Bidders that are included in the Bidding Documents.

This Advertisement is issued by:

Owner: Town of Spencer

By:          Jon Stantz

Title:      Town Council President

Date:     December 10, 2025

END OF ADVERTISEMENT FOR BIDS