TOWN OF UNIVERSAL
WATER UTILITY IMPROVEMENTS
NOTICE TO BIDDERS
Notice is hereby given that the Town of Universal will receive sealed bids for the Water Utility Improvements Project by the Clerk-Treasurer at the Town Hall, 534 E Wood Ave., Universal IN 47884 until 6:00 P.M. prevailing local time on Thursday, October 22, 2020. Town Hall will be open starting at 5:00 P.M. on the bid date for anyone who wishes to hand deliver their Bids. Bids will be publicly opened at the Town Council meeting which starts at 6:00 p.m. on Thursday, October 22, 2020. (For those needing to mail their bid prior to the bid date, it can be sent to Sherrie Koma, Clerk-Treasurer, 332 South Bunsen, Universal, IN 47884). No late bids will be accepted. All interested citizens are invited to attend the bid opening and should any citizen require special provisions, such as handicapped modifications or non-English translation personnel, please call Sherrie Koma at 812-229-4305 by October 16, 2020 to arrange.
Each bid shall be accompanied by a certified check or acceptable bidder’s bond made payable to the Town of Universal, in a sum of not less than five percent (5%) of the total amount of the highest aggregate bid, which check or bond will be held by the Town of Universal as evidence that the bidder will, if awarded the contract, enter into the same with the Town of Universal upon notification to do so within ten (10) days of said notification.
Approved performance and payment bonds guaranteeing faithful and proper performance of the work and materials, to be executed by an acceptable surety company, will be required of the Contractor at the time of contract execution. The bonds will be in the amount of 100% of the Contract Price and must be in full force and effect throughout the term of the Construction Contract plus a period of twelve (12) months from the date of substantial completion.
The Project/Work consists of, but is not necessarily limited to the following:
Installation of a new groundwater well next to the existing south well and abandonment of the existing south well, replacement of the water treatment plant filter media, installation of a new generator at the plant, installation of a new booster system in the distribution system, and replacement of existing hydrants in the distribution system.
The Issuing Office for the Bidding Documents is: Commonwealth Engineers, Inc., 7256 Company Drive, Indianapolis, IN 46237. Prospective Bidders may examine the Bidding Documents via the web-based service of Commonwealth Engineers, Inc as follows: https://commonwealthengineers.com/wp-content/uploads/2020/09/Town-of-Universal-Water-Utility-Improvements-review-only.pdf.
Bidding documents may also be examined by arrangement with Sherrie Koma. She can be contacted at 812-229-4305 for viewing only (not for questions).
The Contract Documents, Specifications and Drawings will be provided via the web-based service of Commonwealth Engineers, Inc. at www.commonwealthengineers.com. The plan holder will receive an email link to the PDF downloadable documents upon payment of a non-refundable fee of One Hundred and 00/100 Dollars ($100.00) plus 7% sales tax, per project division desired.
One set of printed Contract Documents, Specifications and Drawings may be obtained upon payment of an additional non-refundable fee of Two hundred and 00/100 Dollars ($200.00) plus 7% sales tax, per project division desired, via the web-based service of Commonwealth Engineers, Inc. at www.commonwealthengineers.com. Requests for Contract Documents and Specifications and Drawings must also include a return street address; post office box numbers are not acceptable.
Contract Documents will not be sold separate from the web-based service (i.e. All plan holders will be required to purchase through the web-based service). Partial sets of Contract Documents, Specifications and Drawings are not available. Questions pertaining to this project may be directed to Commonwealth Engineers, Inc. at (317) 888-1177 or FAX at (317) 887-8641 or email to firstname.lastname@example.org. Additional questions concerning access to the website may be directed to Commonwealth Engineers, Inc. at (317) 888-1177 or email to email@example.com.
All addenda, which may be issued for this Project, will only be issued to each plan holder via email. For those whom also purchase printed Contract Documents, printed addenda will be provided as well. All plan holders shall note, the printed documents are provided as a courtesy and do not preclude the plan holder from relying upon the web/email based materials (i.e. delays in mail delivery will not be considered relevant due to all contract document holders access to materials via web/email).
Bidders shall assure that they have obtained complete sets of Contract Documents and shall assume the risk of any errors or omissions in Bids prepared in reliance on incomplete Contract Documents.
A pre-bid conference for discussion of the Work, the bidding requirements, and other important matters will be held on Tuesday, October 13 at 3:30 P.M. local time at the Town Hall located at 534 E Wood Ave., Universal IN 47884. All prime contractors, subcontractors, small, minority or women owned enterprises and other interested parties are invited to attend to learn about the project.
Each bid must be enclosed in a sealed envelope bearing the title of the Project and the name and address of the Bidder. All bids must be submitted on the bid forms as identified in the Contract Documents and Specifications.
The Town of Universal reserves the right to reject any or all bids or to waive any informalities and to accept the bid which it deems most favorable to the interests of the Town after bids have been examined and canvassed. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. No bid may be withdrawn after the scheduled closing time for receipt of bids for at least ninety (90) days.
A conditional or qualified Bid will not be accepted.
Award will be made to the low, responsive bidder. The low, responsive bidder must not be debarred, suspended, or otherwise be excluded from or ineligible for participation in federally assisted programs under Executive Order 12549.
All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the project throughout.
Bids shall be properly and completely executed on the bid forms included in the Specifications. Bids shall include all information requested by Indiana Form 96, Revised 2013 included with Specifications. Under Section III of Form 96, the Bidder shall submit a financial statement. The Town of Universal may make such investigations as deemed necessary to determine the ability of the Bidder to perform the work and the Bidder shall furnish the Town of Universal all such information and data for this purpose as the Town of Universal may request. The Town of Universal reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Town of Universal that such Bidder is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein.
Each Bidder is responsible for inspecting the Project site and for reading and being thoroughly familiar with the Contract Documents and Specifications, including provided sewer camera videos and sewer inspection report sheets. The failure or omission of any Bidder to do any of the foregoing shall in no way relieve any Bidder from the obligation with respect to its Bid.
Wage rates on the project shall not be less than the federal wage scale published by the U.S Department of Labor.
Bidders on this work shall be required to comply with the provisions of the President’s Executive Order No. 11246, as amended. The Bidders shall also comply with the requirements of 41 CFR Part 60 – 4 entitled Construction Contractors – Affirmative Action Requirements. Refer to the Federal Construction Contract Provisions in the Contract Documents and Specifications.
The Bidders attention is also called to the “Minority/Women Business Participation” requirements contained in the Project Specifications. The Indiana Office of Community and Rural Affairs has adopted a State goal of 10% participation for minority and women owned businesses for construction related or purchase related contracts for the work.
The Contractor must meet guidelines and practices by the Indiana Office of Community and Rural Affairs and appropriate federal regulations including: 1) Executive Order 11246, 2) Section 3 of the Housing and Community Development Act of 1968, as amended, 3) Certification of Non-Segregated Facilities, 4) OMB Circular A-102, 5) Title VI of the Civil Rights Act of 1964, 6) Section 504, Rehabilitation Act of 1973, 7) Age Discrimination Act of 1975, 8) Executive Order 12138, 9) Conflict of Interest Clause, 10) Retention and Custodial Requirements for Records Clause, 11) Contractors and Subcontractors Certification, and others that may be appropriate or necessary.
Contract procurement is subject to the federal regulations contained in the OMB Circular A-102, Sections B and O and the State of Indiana requirements contained in IC-36-1-9 and IC-36-1-12.
Any contract(s) awarded under the Notice to Bidders may be funded in part by a Federal and/or State grant from the Indiana Office of Community and Rural Affairs. Neither the United States nor any of its departments, agencies, or employees is or will be a party to this Notice to Bidders or any resulting contract.
Owner: Town of Universal
By: Doug Martin
Title: Town Council President
Date: September 30, 2020
Town of Universal
Water Utility Improvements
Bid Date: Thursday October 22, 2020 @ 6:00 P.M.
Pre-Bid Date: Tuesday, October 13, 2020 @ 3:30 P.M.
Graves Construction Services, Inc.
P.O. Box 238
Switz City, IN 47465
Striegel Design & Construction Inc.
50 North County Road 650 west
Medora, IN 47260
National Water Services
524 NE Third Street
Paoli, IN 47454
Centralia, IL 62801
4801 TAZER DR
LAFAYETTE, IN 47905
2250 North Main Street
Clinton, IN 47842
Kanizer Excavating Company
13150 South Kanizer Drive
Clinton, IN 47942
Ortman Drilling and Water Services
241 N 300 W
Kokomo, IN 46901
3825 Edwards Rd, Suite 700
Cincinnati, OH 45209