City of Mayfield, KY – Arbor Court Culvert Replacement Project (D25014)

ADVERTISEMENT FOR BIDS

CITY OF MAYFIELD

MAYFIELD KENTUCKY

ARBOR COURT CULVERT REPLACEMENT PROJECT

General Notice

City of Mayfield (Owner) is requesting Bids for the construction of the following Project:

Arbor Court Culvert Replacement Project

Project #D25014

Bids for the construction of the Project will be received at the City Clerk’s Office located at 1108 Cuba Rd. Ste. B, Mayfield, KY 42066, until Monday, May 11, 2026 at 11:00 a.m. local time. At that time the Bids received will be publicly opened and read.

The Project includes the following Work:

The project includes but is not limited to replacement of a single culvert at the Scroggins Ditch crossing of Arbor Court in Mayfield, KY. The work includes but is not limited to demolition/removal of the existing pipe and structures, demolition of existing pavement, installation of precast box culvert sections and headwalls, minor grading and channel modification, erosion prevention and sediment control, traffic control, and all other work required for the completion of the project.

Bids are requested for the following Contract: Arbor Court Culvert Replacement Project.  Bids will be received for a single prime Contract.  Bids shall be as shown in the Bid Form.

Obtaining the Bidding Documents

The Issuing Office for the Bidding Documents is: 922 State Street #400 Bowling Green, KY 42101.  Prospective Bidders may examine the Bidding Documents at the Issuing Office on Mondays through Fridays between the hours of 8:00 a.m. to 5:00 p.m., and may obtain copies of the Bidding Documents from the Issuing Office as described below.  Prospective Bidders may also examine the drawings via the Web-based service of Commonwealth Engineers, Inc. at www.commonwealthengineers.com.

Bidding Documents also may be examined at the office of the City Clerk’s office 1108 Cuba Rd Ste B, Mayfield, KY 42066, on Mondays through Fridays between the hours of 8:00 a.m. to 5:00 p.m.

The Contract Documents, Specifications and Drawings will be provided via the web-based service of Commonwealth Engineers, Inc. at www.commonwealthengineers.com.  The plan holder will receive an email link to the PDF downloadable documents upon payment of a non-refundable fee of One Hundred Fifty and 00/100 Dollars ($150.00) plus 6% sales tax, per project division desired. 

One set of printed Contract Documents, Specifications and Drawings may be obtained upon payment of an additional non-refundable fee of Two hundred and 00/200 Dollars ($200) plus 6% sales tax, per project division desired, via the web-based service of Commonwealth Engineers, Inc. at www.commonwealthengineers.com.  Requests for Contract Documents and Specifications and Drawings must also include a return street address; post office box numbers are not acceptable. 

Contract Documents will not be sold separate from the web-based service (i.e. All plan holders will be required to purchase through the web-based service).  Partial sets of Contract Documents, Specifications and Drawings are not available.  Questions pertaining to this project shall be submitted directly to Jeff Lashlee, P.E. at Commonwealth Engineers, Inc. via https://login.procore.com.  Additional questions concerning access to the website may be directed to Commonwealth Engineers, Inc. at (317) 888-1177.

All addenda, which may be issued for this Project, will be issued to each plan holder via email.  For those whom also purchase printed Contract Documents, printed addenda will be provided as well.  All plan holders shall note, the printed documents are provided as a courtesy and do not preclude the plan holder from relying upon the web/email based materials (i.e. delays in mail delivery will not be considered relevant due to all contract document holders access to materials via web/email).

Any unsuccessful bidder, upon returning such set promptly and in good condition, will be refunded his payment, and any non-bidder upon so returning such a set.

The OWNER reserves the right to reject any bid, or all bids, or to accept any bid or bids, or to make such combination of bids as may seem desirable, and to waive any and all informalities in bidding.  Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof.  Any bid received after the time and date specified shall not be considered.  NO bid may be withdrawn after the scheduled closing time for receipt of bids for at least sixty (60) days. 

Bid security shall be furnished in accordance with the Instructions to Bidders.

Attention of bidders is particularly called to the requirements as to conditions of employment to be observed and minimum wage rates to be paid under the contract. These include Section 3, Segregated Facility, Section 109 and E.O. 11246. Further, Title VI Minority bidders are encouraged to bid.

Pre-bid Conference

A pre-bid conference for the Project will be held on  Monday, April 27, 2026 at 11:00 a.m. at the Job site located in the vicinity of 105 Arbor Ct, Mayfield, KY 42066. In the event of rain, the alternative meeting location is the Public Works Office at 1101 Old Pryorsburg Road, Mayfield, KY 42066. Attendance at the pre-bid conference is encouraged but not required.

Instructions to Bidders

For all further requirements regarding bid submittal, qualifications, procedures, and contract award, refer to the Instructions to Bidders that are included in the Bidding Documents.

This Advertisement is issued by:

Owner:  City of Mayfield

By:         Kathy S. O’Nan

Title:      Mayor

Date:     April 17, 2026

END OF ADVERTISEMENT FOR BIDS